1.    Introduction

The 2023 edition of the Big Data Data from Space (BiDS) conference is an event organised by European Space Agency (ESA), the European Commission Joint Research Centre (JRC) and the European Union Satellite Centre (SatCen) (the “Organisers”).

The Organisers strive to create a positive conference environment that is free of harassment, and where everyone is treated with respect and dignity.

In the context of the 2023 BiDS conference, all participants are expected to help create a friendly, safe, inclusive, and respectful environment for all.

2.    Scope

All participants are expected to follow the present guidelines in all conference venues, either online or in-person.

This Code of Conduct does not affect the application of the relevant policies, regulations, and rules applicable to the premises in which the BiDS conference takes place, or which may be applicable to other personnel.

3.    Appropriate Behaviour

Examples of behaviour that contributes to a positive environment for all participants include:

3.1. Being Respectful

Value each other’s ideas, viewpoints, and presentation styles. Disagreement is no excuse for poor manners. Be open to different possibilities and to being wrong. Be respectful in all interactions and communications, especially when debating the merits of different options. Be direct but professional, constructive, and positive. Always attempt collaboration before conflict.

3.2. Being Inclusive

Seek diverse perspective, encourage all voices and be aware of how much time is taken up by dominant members of the group. Be inclusive of everyone in an interaction, respecting and facilitating people’s participation whether they are in-person or remote. Be mindful of your surroundings and of your fellow participants.

4.    Unacceptable Behaviour

Unprofessional or inappropriate behaviour or statements will not be tolerated. This includes, but is not limited to:

4.1. Discrimination

Any unfair treatment or arbitrary distinction based on a person’s race, sex, ethnic origin, nationality, political, philosophical, or religious opinions, health, disability, gender or sexual orientation, age, or other status is not acceptable.

 4.2. Sexual Harassment

Any form of sexual harassment is not acceptable. This includes any form of verbal or physical conduct or gesture of a sexual nature, or any other conduct of a sexual nature that is reasonably expected to be, or reasonably perceived as being, offending, humiliating, intimidating, hostile, or as undermining the dignity of individuals.

 4.3. Personal Attacks and Derogatory Language

Insulting, demeaning, or belittling others or using hurtful or harmful language is not acceptable. If asked to stop, stop the behaviour in question. If you are unsure if a word is derogatory, do not use it.

 4.4. Disruptive Behaviour

Disruption of talks and presentations, and one-on-on communications will not be tolerated. This includes ’talking over’ or ‘heckling’ speakers.

 4.5. Violence and Threats of Violence

Violence and threats of violence are not acceptable, online or offline. This includes incitement of violence toward any individual and posting or threatening to post other people’s personally identifying information online.

5.    Reporting

A participant who feels that they have experienced or witnessed unacceptable behaviour, may report the matter to the on-site CoC officer Alina Blume (alina.blume@esa.int). The Organising Committee will be expected to take appropriate action in accordance with applicable policies, regulations, and rules.